Edited by Ole Husby, BIBSYS (ole.husby@bibsys.no)

This profile proposes a simple method for embedding summary location and holdings data into NORMARC, USMARC and SUTRS records.

The profile is based on agreements within NorZIG: Norwegian Z39.50 Interest Group.

NORMARC:

Include one or several 850 fields, containing the following subfields; where the Norwegian descriptions in parentheses are quoted from the NORMARC standard:

$a: Institution/location (Eiende bibliotek/avdeling)
$b: Sublocation/collection (Filial- avdelings- eller samlingskode)
$c: Shelving location (Hyllesignatur)
$g: Holdings string (Not in NORMARC)
$i: First volume (Første bind i biblioteket)
$j: Parallel numbering for first volume (parallell bindnummerering til første bind)
$k: First year (Første år i biblioteket)
$l: Last volume (Siste bind i biblioteket)
$m: Parallel numbering for last volume (parallell bindnummerering til siste bind)
$n: Last year (Siste år i biblioteket)

Comments to $g: Holdings string

This subfield applies to periodicals only. The proper way of entering holdings data is through the use of subfields $i - $n. As not many systems keep such detailed information, we propose to use the $g subfield for a "holdings string", which is human-readable, but most often not machine parsable. The use of subfield $g is mandatory, while subfields $i - $n are optional.

Example:

022  $a 0038-092x
245  $a Solar energy
     $b the journal of solar energy science and engineering
260  $a Phoenix, Ariz. $b The Association for Applied Solar Energy
850  $a NTUB $b t $c q620.91:551.521.1(05) So4
     $g 2(1958)-6(1962)nr 2, 13(1971/72)-
850  $a NTUB - VarmeL $b t $c q620.91:551.521.1(05) So4 $g 30(1983)-
     $i 30 $k 1983
850  $a UBB - UBBRB $b Z $c Sol $g 1(1957)- $i 1 $k 1957
850  $a UMN - UMN/FYS $b Tidsskr. $c SOL $g 44(1990)- $i 44 $k 1990

USMARC:

$a: Holdings string

There is no way of using embedded location/holdings data in the USMARC bibliographic record in the same way as the NORMARC proposal, and while we are proposing extensions to NORMARC, we will certainly not be doing that for USMARC.

However, as 866 $a is a string with no further structure, we propose to prefix the actual holdings ("caption") string with location data that would go into 850 $a in the NORMARC case.

Example:

022  $a 0038-092x
245  $a Solar energy
     $b the journal of solar energy science and engineering
260  $a Phoenix, Ariz. $b The Association for Applied Solar Energy
866  $a NTUB 2(1958)-6(1962)nr 2, 13(1971/72)-
866  $a NTUB - VarmeL So4 30(1983)-
866  $a UBB - UBBRB 1(1957)-
866  $a UMN - UMN/FYS 44(1990)-

SUTRS:

Example:

Tittel: Solar energy : the journal of solar energy science and engineering
Trykt : Phoenix, Ariz., The Association for Applied Solar Energy
ISSN  : 0038-092x

NTUB t q620.91:551.521.1(05) So4 2(1958)-6(1962)nr 2, 13(1971/72)-
NTUB - VarmeL t q620.91:551.521.1(05) So4 30(1983)-
UBB - UBBRB Z Sol 1(1957)-
UMN - UMN/FYS Tidsskr. SOL 44(1990)-

NORMARC:

Include one or several 850 fields, containing the following subfields; where the Norwegian descriptions in parentheses are quoted from the NORMARC standard:

$a: Institution/location (Eiende bibliotek/avdeling)
$b: Sublocation/collection (Filial- avdelings- eller samlingskode)
$c: Shelving location (Hyllesignatur)
$f: Use restrictions (Not in NORMARC)
$h: Circulation status (Not in NORMARC)

Comments to $f: Use restrictions

This subfield may be used to state use restrictions on the copy level. The use of this subfield is optional. The absence of this subfield should not be given any particular interpretation. A list of legal values for this subfield is given in table 1, taken from the OPAC/Holdings schema [1].

Comments to $h: Circulation status

This subfield may be used to state circulation status on the copy level. The use of this subfield is optional. The absence of this subfield should not be given any particular interpretation. A list of legal values for this subfield is given in table 2, taken from the OPAC/Holdings schema [1].

Example:

100  $a Brünnich, Morten Thrane
240  $a Ornithologia borealis
245  $a M. Th. Brünnichii Ornithologia borealis sistens collectionem
     avium
     $b ex omnibus, imperio Danico subjectis, provinciis insulisque
     borealibus, Hafniae factam, cum descriptionibus novarum, no
     minibus incolarum, locis natalium et icone
260  $a Hafniae $b Imprimatur J. C. Kall $c 1764
850  $a UBT - VSB $b Kleist $c F 106 $h 4
850  $a UBB $c IIm2 $f 1
850  $a UBO $c Cb 2600

USMARC:

Include one or several 852 fields, containing the following subfields:

$a: Institution/location
$b: Sublocation/collection
$c: Shelving location

100  $a Brünnich, Morten Thrane
240  $a Ornithologia borealis
245  $a M. Th. Brünnichii Ornithologia borealis sistens collectionem
     avium
     $b ex omnibus, imperio Danico subjectis, provinciis insulisque
     borealibus, Hafniae factam, cum descriptionibus novarum, no
     minibus incolarum, locis natalium et icone
260  $a Hafniae $b Imprimatur J. C. Kall $c 1764
852  $a UBT - VSB $b Kleist $c F 106
852  $a UBB $c IIm2
852  $a UBO $c Cb 2600

SUTRS:

Example:

Forfatter: Brünnich, Morten Thrane
Tittel   : [Ornithologia borealis] M. Th. Brünnichii Ornithologia borealis
           sistens collectionem avium : ex omnibus, imperio Danico subjectis,
           provinciis insulisque borealibus, Hafniae factam, cum descriptionibus
           novarum, no minibus incolarum, locis natalium et icone
Trykt    : Hafniae $b Imprimatur J. C. Kall $c 1764

UBT - VSB $b Kleist F 106 - UTLÅNT
UBB IIm2 (Ikke til utlån)
UBO Cb 2600

4. References